Contact: Please direct any questions about Promotion and Tenure to ascfacultyaffairs@osu.edu or Toni Calbert.5.
Please see Key Academic Deadline Calendar for more dates (office hours, special workshops, etc.).
2024
May
May 15-16, 2024:
- Board of Trustees meeting at which promotion and tenure cases are formally approved
May 17, 2024:
- Suggested deadline for completion of faculty annual reviews
May 24, 2024:
- Lists of proposed external reviewers for 2024-2025 P&T cases due to Shari Speer for approval
May 28, 2024:
- College deadline for notifying OAA of non-renewals of probationary faculty appointments
May TBD:
- Lima Campus: Associated faculty annual reviews conducted
June
June 10, 2024
- Recommended deadline for P&T candidates to submit materials for external review to TIU
June 17, 2024:
- ASC P&T dossier preparation workshop for candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs
July
July 8, 2024:
- Copies of annual review letters to assistant, associate, and full professors due to college via department folders in Teams
July/August TBD
- College target date for notifying candidates of results of fourth year reviews and C/T/P and Research reappointment reviews (10-day comments period begins)
August
Aug. 1-31, 2024:
- P&T consultations are available by appointment with ASC Faculty Affairs
Aug. 14, 2024:
- ASC Interfolio Workshop for Case Managers (P&T support staff)
Aug. 15, 2024:
- OAA orientation for new faculty
Aug. 16, 2024:
- OAA P&T Achievement Conference
Aug. 19, 2024:
- ASC orientation for new faculty
Aug. 20, 2024:
- Autumn semester begins
September
Sep. 1-30, 2024:
- P&T consultations are available by appointment with ASC Faculty Affairs
Sep. 3, 2024:
- ASC orientation for new chairs and directors
Sep. 9, 2024
- Recommended last day for notifying candidates of results of regional campus P&T review (10-day comments period begins)
Sep. 16, 2024
- Newark Campus: P&T review meetings for all fourth-year, mandatory and non-mandatory promotion and tenure and promotion cases
Sep. 20, 2024:
- Regional campus promotion and tenure review materials due to chairs and directors
- Recommended last date to request promotion and tenure review materials for faculty supported through Discovery Themes (DT) funding from DT focus area faculty leaders and from joint unit TIU heads for faculty with joint appointments
Sep. 27, 2024:
- Recommended last date to schedule P&T review meetings of the eligible faculty
October
Oct. 1-20, 2024:
- P&T consultations are available by appointment with ASC Faculty Affairs
Oct. 4, 2024:
- Recommended last date for notifying candidates of results of TIU P&T review (10-day comments period begins)
Oct. 10-11, 2024:
- Autumn Break
Oct. 18, 2024:
- Deadline for submission of P&T dossiers to college
December
Dec. 4, 2024:
- Last day of regularly scheduled autumn semester classes
2025
January
January TBD:
- Newark Campus: due date for submission of faculty annual review materials (typically mid-January)
Jan. 6, 2025:
- Spring semester begins
Jan. 17, 2025:
- College target date for notifying candidates of results of P&T reviews (10-day comments period begins)
Jan. 24, 2025:
- Deadline for college to submit all P&T dossiers to OAA
Jan. 28, 2025
- ASC dossier preparation workshop for fourth year review and C/T/P and Research reappointment candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs
February
Feb. 1-28, 2025:
- P&T consultations are available by appointment with ASC Faculty Affairs
Feb. 1, 2025:
- Recommended departmental due date for submission of faculty annual review materials and fourth year review materials
Feb. 18, 2025
- Recommended last day for notifying candidates of results of regional campus P&T review (10-day comments period begins)
March
March 1-31, 2025:
- P&T consultations are available by appointment with ASC Faculty Affairs
March 3, 2025:
- Suggested deadline to solicit annual review letters, fourth-year reviews and C/T/P and Research faculty reappointment review letters for faculty supported through Discovery Themes (DT) funding from DT focus area faculty leaders and from joint unit TIU heads for faculty with joint appointments
- Regional campus fourth year review and C/T/P and Research reappointment review materials due to chairs and directors
March 10-14, 2025:
- Spring Break
March 17, 2025
- Recommended last date to schedule review meetings of the eligible faculty for fourth year reviews of assistant professors and reappointment reviews for C/T/P and Research faculty
March 22, 2025
- Recommended last date for notifying candidates of results of TIU fourth-year reviews and C/T/P and Research faculty reappointment reviews (10-day comments period begins)
March 31, 2025:
- Deadline to submit requests for exclusions from the probationary period to the college for candidates scheduled for mandatory tenure review in 2025-2026
March TBD:
- Lima Campus: Tenure-track annual reviews conducted
April
April TBD
- Notification to college office of P&T decisions by the provost
April 4, 2025:
- Fourth year review and C/T/P and Research reappointment dossiers due to the college
April 16, 2025:
- Board of Trustees meeting at which promotion and tenure cases are formally approved
April 21, 2025:
- Last day of regularly scheduled spring semester classes
April 28, 2025:
- Suggested target date for completing annual review meetings
- Suggested target date for identifying all candidates for non-mandatory P&T reviews
April 30, 2025
- Target date for dean of college to notify candidates of P&T decisions
May
May 16, 2025:
- Suggested deadline for completion of faculty annual reviews
May 23, 2025:
- Lists of proposed external reviewers for 2025-2026 P&T cases due to ascfacultyaffairs@osu.edu for approval
May 30, 2025:
- College deadline for notifying OAA of non-renewals of probationary faculty appointments
May TBD:
- Lima Campus: Associated faculty annual reviews conducted
June
June TBD:
- ASC P&T dossier preparation workshop for candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs for the 2025-2026 P&T cycle
June 27, 2025
- College target date for notifying candidates of results of fourth year reviews and C/T/P and Research reappointment reviews (10-day comments period begins)
July
July 11, 2025:
- Copies of annual review letters to assistant, associate, and full professors due to college
The Office of Academic Affairs (OAA) maintains a listing of Appointments, Promotions and Tenure as well as Pattern of Administration documents.
https://oaa.osu.edu/academic-administration/appointments-reappointments-promotion-and-tenure
Core Dossier
All candidates for promotion, promotion and tenure, and/or reappointment in 2025-2026 must use the ASC Core Dossier Outline 2025-2026 (versions with and without instructions linked below).
Introduction
SEI Reports and Student Comments Summary
Candidate Notification and Comments Process
ASC Interfolio Guidance
Additional Interfolio Resources
Interfolio - Getting Started with RPT
Interfolio - Getting Started with FAR
External Evaluators
Forms to be used in the External Evaluator sections of Interfolio:
Faculty with Temporary Immigration Status
To be included in dossiers for faculty seeking tenure with temporary immigration status:
In accordance with Faculty Rule 3335-6-03(D), probationary tenure-track faculty may request up to 3 extensions of the tenure clock. The applicable request form (linked below) should be completed and signed by the faculty member and the TIU head and submitted to ascfacultyaffairs@osu.edu along with all required documentation. All requests must be submitted by April 1 of the academic year immediately preceding the faculty member's mandatory promotion and tenure review.
- Form 111: Notification of Birth or Adoption of Child (Automatic Exclusion of Service Time)
- Form 112: Request for Exclusion of Service Time from Probationary Period [pdf] (For Reasons Other Than Childbirth or Adoption)
- Form 116: Automatic Notification of Extension of Tenure Clock Due to COVID-19 (For tenure-track faculty who were in their probationary period during SP2020, SU2020, AU2020, or SP2021)
Evaluator Materials
Workshops
ASC Fourth Year and Reappointment Review Workshop
Tuesday, January 28, 11am-1pm
Workshop for Candidates, TIU Heads, P&T Chairs, PODs, Regional Campus Administrators, and Staff Members involved in a fourth year and CTP and research reappointment reviews in Spring 2025 This session, led by Kristi Williams, Associate Dean for Faculty Affairs, focuses on the new core dossier outline and the Interfolio submission process.
ASC Interfolio Workshop for Case Managers
Wednesday, August 14, 10am-12pm
Workshop on Interfolio for Case Managers. This session is most relevant for staff supporting P&T reviews this fall and 4th Year/Reappointment reviews in spring, but may be useful for all staff, TIU Heads, P&T Chairs, and PODs. The workshop focuses primarily on the nuts and bolts of Interfolio functionality related to the P&T process and touches briefly on the recently launched Faculty Activity Reporting (FAR) tool in relation to staff.
ASC Interfolio Workshop for Case Managers Recording
ASC P&T Dossier and Interfolio Workshop
Monday, June 17, 11am-1pm
Workshop for Candidates, TIU Heads, P&T Chairs, PODs, and Staff Members involved in a promotion or promotion and tenure review in Autumn 2024. This session, led by Shari Speer, Associate Dean for Faculty Affairs, focuses on the new core dossier outline and the Interfolio and review submission process. Content is relevant for mandatory tenure-track sixth year reviews, and non-mandatory promotion reviews for tenured, clinical/teaching/practice, and research faculty.
ASC P&T Workshop Recording AU2024
ASC Fourth-Year and Reappointment Review Workshop
Candidates/PODS/Staff
Wednesday, January 17, 2024; 2-4pm
Workshop for Candidates, TIU Heads, Regional Dean and Directors, P&T Chairs, PODs, and Staff Members involved in a Fourth-Year or Reappointment Review this Spring. This workshop, led by Shari Speer, Associate Dean for Faculty Affairs, will focus on the Interfolio submission process, including changes from the Autumn P&T cycle, and content of core dossiers and other review materials. It will have information relevant for mandatory tenure-track fourth year reviews and mandatory reappointment reviews for clinical/teaching/practice and research faculty.
PODs/Staff
Tuesday, July 18, 2023; 10:30 AM - 12:30 PM
Shari Speer, Associate Dean for Faculty Affairs, will lead this workshop for TIU chairs/directors, administrative staff, P&T committee chairs, and procedure oversight designees (PODs). The workshop will focus on dossier forms and assembly of the complete dossier for submission to the college. It will have information relevant for tenure-track, clinical/teaching/practice, and research faculty promotion and promotion and tenure reviews. Please plan to send at least one representative from your department. Note that this is NOT appropriate for faculty candidates for promotion as it deals with steps that occur after the core dossier is submitted to the department. Contact ascfacultyaffairs@osu.edu with any questions.
ASC Dossier Prep Workshop Recording 2023