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For Chairs and Directors

Key Dates and Deadlines

September

September 1, 2025:

  • Course change forms for spring semester to registrar (after ASC approvals)
  • Governance Document Revisions: Begin discussions with faculty

September 4, 2025:

  • ASC orientation for new chairs and directors

September 8, 2025: 

  • Completed course proposals for college-supported interdisciplinary team-taught courses due in ASC Curriculum and Assessment services queue in curriculum.osu.edu

September 12, 2025:

  • ASC Chairs, School Directors, and College Leadership Retreat

September 19, 2025:

  • Regional campus promotion and tenure review dossier materials due from candidates to chairs and directors
  • Suggested deadline to solicit letters for faculty with Discovery Theme (DT) and joint appointments.
    • DT focus area leads provide letters for tenure-track (TT) promotion and tenure reviews. They provide promotion review letters for C/T/P and Research faculty.
    • The chair/director of the joint appointment unit provides letters for TT promotion and tenure reviews. They provide promotion review letters for C/T/P and Research faculty.

September 26, 2025:

  • Recommended last date to schedule P&T review meetings of the eligible faculty

October

October 1, 2025:

  • Staff mid-year performance reviews begin

October 3, 2025:

  • Recommended last date for notifying candidates of results of TIU P&T review (10-day comments period begins)

October 16-17, 2025:

  • Autumn break

October 20, 2025: 

  • Deadline for submission of P&T dossiers to college via Interfolio for units with only Columbus Campus candidates

October 20, 2025:

  • Deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the November Board of Trustees meeting

October 27, 2025: 

  • Deadline for submission of P&T dossiers to college via Interfolio for units with Regional Campus candidates

October 31, 2025:

  • Deadline for TIU Head to provide information regarding faculty salary appeal process to appellant and notify divisional dean

November

November 3, 2025: 

November 18-19, 2025: 

  • November Board of Trustees meeting

December

December 1, 2025: 

  • Curriculum forms (other than course changes) for spring semester due to Registrar (after ASC approval)
  • Preliminary nominations for Distinguished University Professor due to divisional deans

December 10, 2025

  • Last day of regularly scheduled classes for autumn semester

January

January TBD:

  • ASC dossier preparation workshop for fourth year review and C/T/P and research reappointment candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs

January 12, 2026:

  • Spring semester begins

January 9, 2026:

  • College target date for notifying candidates of results of college-level P&T reviews (10-day comments period begins)

January 14, 2026:

  • FY2027 Course Assignment Inventory template available in department folders in Teams.

January 20, 2026: 

  • Deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the February Board of Trustees meeting

January 23, 2026:

  • Deadline for college to submit all P&T dossiers to OAA

January TBD:

  • Fourth-Year Reappointment Review Workshop

January 30, 2026:

  • Reappointment reviews for endowed chairs/professorships due to divisional deans

January - February: 

  • Mid-year budget review with divisional deans

January - April:

  • Recruitment letters from chairs and directors to admitted undergraduate students

February

February 2, 2026:

  • Deadline for college awards submissions
  • Recommended departmental due date for submission of faculty annual review materials and fourth year review materials (may use different date as spelled out in departmental documents)
  • Course change forms for autumn semester to registrar (after ASC approvals)
  • Due date for faculty filing salary grievances to submit required data to chairs and directors for review

February 17-18, 2026:

  • Board of Trustees meeting

February 20, 2026:

  • Completed FY2027 Course Assignment Inventory file due to the college via department folders in Teams.
  • Chair/Director letter summarizing rank-ordered FPL and SA applications due to the college

February - April:

  • Screening meetings for non-mandatory tenure and promotion reviews (following process in unit APT documents)
  • TIU annual review and fourth year review meetings

March

March 2, 2026:

  • Governance Document Revisions: Submit draft to ascfacultyaffairs@osu.edu for approval
  • Suggested deadline to solicit letters for faculty with Discovery Theme (DT) and joint appointments.
    • DT focus area leads provide letters for tenure-track (TT) annual and fourth-year reviews.  They provide reappointment review letters for C/T/P and Research faculty.
    • The chair/director of the joint appointment unit provides letters for TT annual, fourth-year reviews.  They provide reappointment review letters for C/T/P and Research faculty.
  • Regional campus fourth year review and C/T/P and research reappointment review materials due to chairs and directors
  • Deadline for providing letter of support for ASC Grants for new Service-Learning Course Proposals
  • Deadline for chairs and directors to submit any salary appeals to the divisional deans for review
  • Reports from faculty on FPL in autumn 2025 due to ascfacultyaffairs@osu.edu

March 13, 2026:

  • Recommended last date to schedule review meetings of the eligible faculty for fourth year reviews of assistant professors and reappointment reviews for C/T/P and Research faculty

March 16-20, 2026:

  • Spring Break

March 20, 2026:

  • Recommended last date for notifying candidates of results of TIU-level fourth-year reviews and C/T/P and Research faculty reappointment reviews (10-day comments period begins)
  • Recommended deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the April Board of Trustees meeting

March 31, 2026:

  • End of annual performance period for staff
  • Probationary faculty non-renewal recommendations due to college
  • Curriculum forms (other than course changes) for summer term due to Registrar (after ASC approval)
  • Annual activity report from department chairs, school directors and college center directors due to divisional deans
  • Deadline to submit requests for exclusions from the probationary period to the college for candidates scheduled for mandatory tenure review in 2025-2026

April

April TBD:

  • Notification to college office of P&T decisions by the provost

April 3, 2026: 

  • Fourth year review and C/T/P and Research reappointment dossiers due to the college via Interfolio
  • Deadline for submitting nominations for faculty to participate in the Big Ten Alliance Academic Leadership and Department Executive Officer Programs to ascfacultyaffairs@osu.edu

April 15, 2026:

  • Divisional Deans to complete review of Course Assignment Inventories and communicate with chairs/directors regarding any changes

April 27, 2026:

  • Last day of regularly scheduled spring semester classes

April 30, 2026:

  • Suggested target date for completing annual review meetings
  • Suggested target date for identifying all candidates for non-mandatory P&T reviews
  • Suggested target date to begin determining and seeking approval from college for External Evaluators for 2025-26 P&T cases
  • Deadline for completion of all faculty searches
  • Target date for dean of college to notify candidates of the provost’s P&T decisions

April - July:

  • Budget meetings with divisional deans

May

May 1, 2026: 

  • Governance Document Revisions: College target date to send comments to units

May 15, 2026: 

  • Suggested deadline for completion of faculty annual reviews
  • FY27 faculty hiring proposals due to the college

May 19-20, 2026:

  • Board of Trustees meeting at which promotion and tenure cases are formally approved 

May 22, 2026: 

May 29, 2026: 

  • College deadline for notifying OAA of non-renewals of probationary faculty appointments
  • Copies of staff reviews due to college

June

June TBD:

  • ASC P&T dossier preparation workshop for candidates, chairs and directors of TIUs, departmental administrators, eligible faculty, PODs for the 2026-2027 P&T cycle

June 26, 2026:

  • College target date for notifying candidates of results of fourth year reviews and C/T/P and Research reappointment reviews (10-day comments period begins)
  • Recommended deadline to submit emeritus faculty requests and other personnel-related requests to the college (ascfacultyaffairs@osu.edu) for consideration at the July Board of Trustees meeting

July

July 1, 2026:

  • Governance Document Revisions: Submit to OAA for approval

July 10, 2026:

  • Copies of annual review letters to assistant, associate, and full professors due to college via department folders in Teams

July TBD

  • Board of Trustees meeting

Resources and Documents

FY26 Course Assignment Inventory Timeline:

  • January 15, 2025: Course assignment inventory templates available on Teams
  • February 21, 2025: Deadline for units to update course assignment inventories and upload to Teams
  • Mid-April 2025: Divisional Deans to complete review of course assignment inventories
  • End of February 2026: Units to complete updates to course assignment inventories with any necessary information (e.g., new faculty, updated course numbers, etc.)
  • End of September 2026: Units to complete any additional updates to course assignment inventories; files may now be used by other offices (e.g., ASC-HR and ASC-Finance) as needed

Please contact ascfacultyaffairs@osu.edu and Liana Crisan Vandeborne.1 with any questions regarding Course Assignment Inventories.

The Office of Academic Affairs (OAA) maintains a listing of Appointments, Promotions and Tenure as well as Pattern of Administration documents. Visit the OAA site and scroll to the section titled College of Arts and Sciences.

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Sample Documents - POA and APT [link]

TIU Chairs and Directors

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Center Directors

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