The Arts and Sciences Business Services Center (BSC) provides expert financial services for Arts and Sciences. We are committed to the mission, vision and goals of Arts and Sciences.
We strive to:
- maintain the highest standards of performance and customer satisfaction
- provide reliable, efficient, accurate and cost-effective services
- demonstrate a model of business services excellence
Amazon.com
Issue: If employee uses Amazon.com account, the receipt will say “not shipped” and will not charge the employee’s credit card until it ships. Also, if items are back ordered or ship separately, the employee is only charged for the items that ship.
Guidance: Request updated receipt, packing slip, or credit card statement after item(s) ships so there is documentation that the employee incurred the charges. They should only be reimbursed for the items for which they have incurred charges.
Overtipping
Issue: Tips in excess of the allowable 20%?
Guidance for personal reimbursement with overtipping: BSC will reimburse amount of tip up to the 20% allowed.
Sales Tax on PCard
Issue: What should be done when sales tax is charged on the PCard?
Guidance: The university does not pay sales tax or use tax in Ohio and other states that have a sales tax exemption. Users of the PCard are responsible for ensuring that tax is not charged and for making reasonable attempts to recover any tax charged. All taxes in excess of $25 must recouped from the vendor or repaid by the card user. Any tax amount that is not recouped will be considered an exception and will need college exception approval. Pcard Policy 2.23 Section III.
Sales Tax on Personal Reimbursements
Issue: Should an employee be reimbursed for tax for something purchased with personal funds?
Guidance: The individual should be reimbursed for sales tax. They should be encouraged to make future purchases using university methods rather than using personal funds.
Coke Contract
Issue: What should be done if reimbursement is requested for beverages other than Coke products?
Guidance: Purchasing non-Coke products is unallowable per University Purchasing's mandatory key contract. The college should be contacted for exception approval before reimbursement can be processed. This policy should be communicated to all faculty, staff, and students. A list of Coke products is provided on the BSC website.
Expenditure policy defines business purpose as:
Written statement that explains the reason/justification behind the travel, purchase, or reimbursement of expenses. Must include details of the transaction (who, what, when, why) and how/why the expenditure benefits the mission of the university/unit. When applicable, must include attendee list (name, affiliation, title) and other supporting documentation.
To initiate any requisition, the requester must provide a business purpose in the Internal Memo.
Business purposes of ‘research supplies’ or ‘office supplies’ are vague and should be edited to include stronger detail.
Contact Us
100 Journalism Building
242 W 18th Avenue
Columbus, OH 43210
M-F 8 a.m to 5 p.m.
Fax (614) 247-7470
Kelley Maynard, 614-247-7168
BSC Manager
maynard.52@osu.edu
Reviews travel transactions, non-travel payments(Supplier Invoices & Misc Payments), UNIV Pcard transactions and non-PO supplier requests including NRAs.
Erica Conley, 614-247-8835
Fiscal Lead
conley.352@osu.edu
Megan Brown, 614-292-6700
Fiscal Associate
Brown.7402@osu.edu
Jasmin Crenshaw, 614-292-0068
Fiscal Associate
crenshaw.40@osu.edu
Jackie McCuskey
Fiscal Associate
mccuskey.4@osu.edu
Rene Sheline, 614-688-8265
Fiscal Associate
sheline.19@osu.edu
Processes requisitions
Angelina Schroeder, 614-247-4687
Procurement Lead
schroeder.770@osu.edu
Angela Mercer, 614-247-4662
Procurement Specialist
Arts & Humanities / Astronomy / MBI / SBS / Microbiology / Molecular Genetics
mercer.89@osu.edu
Michael Wells, 614-247-4669
Procurement Specialist
Biochemistry / Chemistry / Earth Sciences / Center for Life Sciences Education / EEOB / Mathematics / Physics / Statistics
wells.21@osu.edu